Clerk's Office Now Accepting E-recordings of Deeds, Mortgages and Other Recordable Documents
Clearwater - Deeds, mortgages and other recordable documents can now be electronically imaged and submitted through established vendors to the Pinellas County Clerk's Office to be recorded, saving time and money, Ken Burke, Clerk of the Circuit Court, announced.
By working with various vendors who are set up to both submit e-records and pay via Automated Clearing House (ACH) payments, title companies can now submit e-records to the Clerk's Office within seconds.
"These e-records arrive pre-indexed with the document type, consideration amount, grantor/grantee information and number of pages, said Burke. We just need to verify that it meets our pre-indexing standards and then it is recorded. The whole process, which used to take days, now only, takes minutes."
This faster, secure method of recording documents saves money for both the customer and the Clerk's Office eliminating postage and courier fees, according to Burke.
"The biggest advantage for title companies and other recording customers, is this process drastically reduces the chances of documents being returned to them due to incorrect fees, said Burke. Although we previously added a fee calculator to our website to help with this problem, the system's pre-calculation of the number of pages and names leaves far less room for error."
Since January, when the first e-recording test submission was received, the Recording Service Department has e-recorded more than 2,600 documents and reports a steady climb in e-recording each month. Several vendors have joined with the Clerk's Office to provide a variety of e-recording options for customers. Currently, e-recordings are accepted from these vendors: Simplifile (www.simplifile.com), ACS (www.acs-inc.com) and Ingeo (www.ingeo.com). Other vendors who would like to submit recordable documents electronically may contact the Clerk's Office to set up the ACH payments, according to Burke.
For more information contact Recording Services at 727-464-4876 or visit the Clerk's website at http://www.pinellasclerk.org.
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